Hotel Reservations

Hotel Reservations

Housing Alert — Hotel Room Scams: Beware of unscrupulous housing agencies who tell you they represent APhA. Expovision is the official hotel reservation office and the only company that can provide you with a guaranteed reservation. No other companies are affiliated with APhA and it is highly recommended that you do not use their services. At past events, exhibitors and attendees have used these companies and lost deposits and did not receive hotel rooms. If you receive solicitations from other companies, forward them to APhA.

Guaranteed Rate Deadline: Tuesday, February 25

Make your online reservations through the APhA Hotel Reservation Office to receive the negotiated rates. Make your reservations early to ensure space at the hotel of your choice. The deadline for guaranteed rates is Tuesday, February 25. Rates shown do not include the occupancy tax (18% plus tourism/county assessment, subject to change). Parking fees are also subject to change.

Room Deposit Policy

All reservation requests for rooms and suites require a one night's lodging plus tax per room deposit (varies by hotel). Reservations cannot be processed without a deposit. Your credit card will be charged the deposit amount immediately. The deposit will appear on the hotel room account at check-in. Deposits are refundable if canceled by February 25.

Payment may be made by a major credit card or check drawn on a U.S. bank made payable to the APhA Hotel Reservation Office. American Express, VISA, MasterCard, and Discover are acceptable for deposits. Credit card charges may not be charged to another card after the initial charge has been processed. Note that all reservations are guaranteed for late arrival. Purchase orders cannot be accepted for deposits.

Cancellations and Changes

All cancellations, date and name changes must be made in writing through the APhA Hotel Reservation Office and are to be received by February 25. Deposits are refundable if canceled by February 25. After February 25, the APhA Hotel Reservation Office will continue to process reservations and changes subject to hotel availability.

Failure to check-in on the scheduled date of arrival will result in the loss of one night's room and tax and cancellation of room. A fee may be assessed for early departures.


Most APhA2020 hotels are within walking distance of the Gaylord National and formal shuttle service is not provided.

Hotel Loyalty Reward Points

Earn your Hotel Loyalty reward points and receive membership benefits when booking through the official APhA2020 Hotel Reservation Office. Participating hotels and individual loyalty program rules and requirements still apply and are subject to change at any time without notice.


Contact the APhA Hotel Reservation Office at with any questions. Phone: 888-876-2742 (toll free) or 703-205-6205.