Hotel and Travel

Hotel and Travel

Housing Alert — Hotel Room Scams: Beware of unscrupulous housing agencies who tell you they represent APhA. Expovision is the official hotel reservation office and the only company that can provide you with a guaranteed reservation. No other companies are affiliated with APhA and it is highly recommended that you do not use their services. At past events, exhibitors and attendees have used these companies and lost deposits and did not receive hotel rooms. If you receive solicitations from other companies, forward them to APhA.

 

The Gaylord National Resort and Convention Center is the headquarter hotel, with several nearby hotel options. All events take place at the Gaylord National. The Gaylord National anchors the 300-acre waterfront entertainment district, National Harbor, home to more than 40 delectable dining spots. Between decadent steakhouses and classic American fare to cozy coffee shops and tasty places to grab something sweet, there is something for every palate. National Harbor offers water taxi service to points around Washington, DC's and Alexandria’s historic waterfronts.

All reservations must be made through the APhA Hotel Reservation Office to receive the negotiated rates. Make your reservations early to ensure space at the hotel of your choice. The deadline for guaranteed rates is Tuesday, February 25. Rates shown do not include the occupancy tax (18% plus tourism/county assessment, subject to change). Parking fees are also subject to change.

Room Deposit Policy
All reservation requests for rooms and suites require a one night's lodging plus tax per room deposit (varies by hotel). Reservations cannot be processed without a deposit. Your credit card will be charged the deposit amount immediately. The deposit will appear on the hotel room account at check-in. Deposits are refundable if canceled by February 25.

Payment may be made by a major credit card or check drawn on a U.S. bank made payable to the APhA Hotel Reservation Office. American Express, VISA, MasterCard, and Discover are acceptable for deposits. Credit card charges may not be charged to another card after the initial charge has been processed. Note that all reservations are guaranteed for late arrival. Purchase orders cannot be accepted for deposits.

Cancellations and Changes
All cancellations, date and name changes must be made in writing through the APhA Hotel Reservation Office and are to be received by February 25. Deposits are refundable if canceled by February 25. After February 25, the APhA Hotel Reservation Office will continue to process reservations and changes subject to hotel availability.

Failure to check-in on the scheduled date of arrival will result in the loss of one night's room and tax and cancellation of room. A fee may be assessed for early departures.

Hotel Loyalty Reward Points
Earn your Hotel Loyalty reward points and receive membership benefits when booking through the official APhA2020 Hotel Reservation Office. Participating hotels and individual loyalty program rules and requirements still apply and are subject to change at any time without notice.

Questions?
Contact the APhA Hotel Reservation Office at APhAhotels@expovision.com with any questions. Phone: 888-876-2742 (toll free) or 703-205-6205.

Shuttle Service and Water Taxi

APhA shuttle service is not provided. Uber or Lyft are the fastest resources to get between the venues that are not within walking distance. 

For overnight guests at the MGM and Gaylord National, free transportation on the Harbor Circulator Bus is available. The shuttle runs daily, with pick up and drop off at the MGM and Gaylord National. Show your hotel key to board. Please see your hotel Concierge for details.

After a full day of education, explore this historic region from the dynamic perspective of its famous river. Potomac Riverboat Company operates a water taxi service connecting Gaylord National to key locations around Washington, D.C., Virginia, and Maryland. Cruise to Old Town Alexandria to shop, dine and explore. Visit George Washington's home at Mount Vernon Estate and Gardens. Or take a trip to Georgetown and enjoy a breathtaking view of the monuments along the way. You can purchase tickets from the booth on the Gaylord National Pier or from the Potomac Riverboat Company.

Additional Transportation Information may be found here.

Airport Transportation

The Gaylord National Resort is 8 miles from Reagan National Airport and 35-40 miles from both Dulles and Baltimore-Washington International Airports.

  • Cab prices:
    • Reagan National Airport (DCA) — 8 miles, $25
    • Dulles International Airport (IAD) —  35 miles, $70
    • Baltimore-Washington International Airport (BWI) — 42 miles, $70
  • Uber and Lyft services available, prices vary.

Official Travel Agency

Options Travel is the official travel agency for APhA2020. Options Travel has negotiated rates with all of the major airlines and car rental companies. Discounts up to 15%. The best discounts are available when booking at least 60 days prior to travel. Please call Options Travel at 800-578-2173 between 8:30 am-5:00 pm (ET) Monday-Friday. Or send an email to Vicki Coleman and identify yourself as an APhA2020 attendee.

Maps, Directions, and Parking

  • Parking
    • Self-park: $14 hour/$30 day
    • Valet: $49 day
    • Additional parking fees: 1-2 hours $20; 2-3 hours $24
    • Parking Discount: “Show Your Badge” for parking discounts at Gaylord National. Self-parking garage prices will be reduced from $30 to $22. Simply show your badge to the gate attendant upon departure. Discounts do not apply to valet parking. Normal parking rates apply for all other hotels and garages.
  • Click here for maps and directions.